Final Confirmation Information and Instructions

Departure Day Meet-up Details
(Orientation, Final trip packet and Prayer)

Date: Sunday, August 31, 2025

Time: 1:00 PM

Location: Washington, Dulles Airport (IAD)
In front of Iberia Air Desk (Close to the windows)

I will distribute the final packet at the airport meeting:

• (2) Special Luggage Tags
• Trip Badge
• Itinerary
• Check into flights

Father Scalia will lead us in a pilgrimage prayer before we proceed to check-in.

Additional Information and Frequently Asked Questions

Please refer to the Travel Checklist (above for download) for a summary of important information. The questions below provide additional information.

Luggage

From Washington to Spain:

Security guidelines

• All liquids, gels, and aerosols carried in your personal carry-on bag must be in containers of three ounces or smaller.
• Each traveler must remove these items and place them in a bin or on the conveyor belt for X-ray screening, which may slow the screening process.
• Larger containers should be stored in your checked luggage.
• Pack these items in a clear, Ziploc plastic bag as per airline policies.
• Adhere to any additional security measures specified by the airline.

Should I pack a change of clothes in my carry on?

Certainly! It’s highly recommended to include at least one set of clothes, along with spare socks, undergarments, and your essential medications in your carry-on bag. This preparation ensures you’re equipped in case your checked baggage encounters delays or goes missing. Additionally, consider packing toothpaste, a toothbrush, and deodorant for your comfort and convenience during travel.

Seating on the flights

Our reservation on the flights is a group reservation. Group reservations are made 6-11 months in advance. With a group reservation the airline computer blocks seats in advance at that time. (Note: The seats are not always together in one section or area of the plane).

• 60 days prior to the trip departure date, we provide the names. The computer assigns the names to the pre-assigned seats in the group reservation.
• 30 Days prior the airline requests any final name changes and processes the group electronic reservation as a whole.
• Once the names are officially assigned to the flights in the group reservation. We are permitted to make requests.
• It is the airline policy that those requests are for the seats within the pre-assigned original group seats. Thus, we have a limited number of aisle seats, window etc within the group reservation.
• We first request couples or roommates traveling together be seated together. Then we request any special requests for an aisle or window etc.
• Due to the nature of the group reservation with the computer generated blocked seats, those requests are not always granted.
• Finally, once the group is at the airport checking-in we advise couples or those traveling together or those with special needs (window, aisle etc) check their seats with the agent at the counter. Typically, if your request is available they will make the change.

What do I need to check in for my flight?

• Valid U.S. Passport with at least 3 months remaining before expiration.
• (Optional) Frequent flyer membership number.

Are there meals on the flights?

Meals on the flights are indicated on the Final Flight Info Document above for download.

When do we go through immigration & customs?

We go through Passport Control for the EU in Madrid, Spain.

On return from Spain we go through customs and immigration at Dulles Airport on return to the U.S.

Caution! Landscape & terrain in Spain!

Landscapes across Spain often feature varying elevations and uneven terrain. Exercise caution while navigating as some areas may have split levels and irregular ground surfaces. Accessibility to certain establishments might be challenging for wheelchair users due to the layout of old buildings, and facilities catering to the disabled community might be limited. Additionally, numerous pedestrian zones in Spain are paved with cobblestones, making high-heeled shoes unsuitable. It’s advisable to wear rubber-soled walking shoes for comfort and stability.

It’s important to note that many European streets are narrow, and stringent traffic regulations may prevent buses from dropping groups directly at their destinations. Expect to walk short distances and be prepared for this while planning your itinerary.

Cell phones

You can use your smartphone throughout the pilgrimage. Before departure, it’s advisable to contact your service provider and notify them about your travel plans to Europe. Many providers offer convenient “international plans” specifically designed for such occasions. These plans enable you to make calls back to the United States while abroad. Additionally, some providers offer a “passport plan” where you pay a fixed daily fee, allowing normal phone usage without incurring roaming or data charges. This plan typically covers calling, texting, and the use of certain apps (like WhatsApp) that enable free calls over WiFi, offering an efficient way to stay connected with home.

Tip: It’s recommended to avoid using hotel phones as they often incur significantly higher costs compared to using a cellphone for communication purposes.

Is it safe to drink the local tap water?

Typically, local tap water is considered safe, but variations in mineral content and microorganisms might affect some individuals. To err on the side of caution, it is advisable to refrain from consuming local tap water as it might cause stomach discomfort. Bottled water is recommended.

Tip: Utilize travel and meal times as opportunities to stay hydrated. Mineral and regular water is usually included with most meals.

Hotels / Accomodations

• Your hotels for the Camino are simple lodging and very different than urban hotels. These are the typical hotels along the Camino and part of the experience. They come equipped with all the modern conveniences such as showers, toilets, bathtubs. However, please keep in mind that rooms may be smaller in size than a typical hotel in the U.S.A and based on according to European standards.
  
• You are responsible for any mini-bar items and charges for paid TV channels, laundry service etc. Please be aware that although we request non-smoking rooms for our clients, European hotels may be less strict about enforcing these rules.
• Our large group is separated into two hotels for most of the pilgrimage, so there can be slight differences in hotels, features etc.

Toiletries

Hotels provide soap, shampoo, conditioner, and other toiletries commonly found at home. Housekeeping is typically available , along with fresh towels. However, some hotels do not supply washcloths, so it’s advisable to bring your own.

We recommend bringing your own shampoo, conditioner, body lotion, and other personal care items, as the chemicals and fragrances in hotel products may not be suitable for your skin type.

Electricity

Before leaving home, you will need to purchase an international adapter to connect your two-prong plug to various local electrical outlets. Ensure it is powerful enough for your appliance. If your appliance is not multi voltage, additionally, you’ll need a converter to convert 220 volts to 110 volts.

• For example: An I-phone charger is multi voltage 110-220v, you just need the small adapter, not a converter. The 110-220v is written in small print on the charger lock.

How do I check if my phone charger, CPAP machine etc. is multi voltage?

Look on the charging block/brick that connects to the electrical cord. In the small print you will see something like this:

• Input: 100-240V. this indicates multi-voltage. Only adapter needed.

• Input: 110-120V. NOT multi-voltage. Converter needed.

Adapter/converter kits that include a range of plugs can be purchased at electronics stores or online. Stores like Wal-Mart and Target sell these kits. It is not recommended to buy electrical devices abroad unless you are certain they are compatible with the current used at home.

For additional info, photos, links etc. on adapters and converters: click here

Taxis / Uber

Taxi
Select official taxis that have a meter and display a taxi sign.

If you call a taxi from a hotel or other location, the fare begins from the time the Taxi is dispatched. So when the taxi arrives there will already be an amount on the meter.

Special note: Please select taxis from the Official Taxi Stands outside major tourist areas or monuments.

UBER
Uber is very limited in the small towns where we will be staying. If available, you can use your existing app on your smartphone or add the Uber app.

Guidelines for safety and security

• Protect your Passport (Keep in a safe zippered pocket if possible)
• Refrain from excessive displays of jewelry or cash (carry only what you need for the day).
• Utilize room safes or entrust valuables to the hotel manager (safe at desk).
• Ensure valuables are insured against theft.
• Avoid venturing alone into unfamiliar areas.
• Exercise caution if approached by unfamiliar individuals.

Weather & Clothing (September)

What weather should I expect?
Mild days (~75°F cooling to ~69°F), cool mornings (~54–57°F), possible showers.

What should I wear?
Light, quick-dry layers, hat, sunscreen, sunglasses, breathable rain jacket, warm layer for evenings, broken-in trail shoes.

Food, Allergies & Special Diets

Can special diets be accommodated?
Yes, advise staff in advance. Many cafés offer vegetarian, gluten-free, and other options.

Etiquette & Language

What phrases should I know?

Learning a few basic Spanish phrases will make your Camino smoother and more enjoyable. Even if you only speak a little Spanish, locals will appreciate the effort. Here are some of the most useful expressions:

• Buen Camino – Have a good Camino (the traditional pilgrim greeting)

• Gracias – Thank you

• Por favor – Please

• ¿Dónde está el Camino? – Where is the Camino?

• Sellos, por favor – Stamps, please (for your pilgrim credential)

• Baño or Servicios – Bathroom or Restroom

Tips for American pilgrims:

• Pronounce clearly, not quickly. Spanish is phonetic, so read the words as they are written. Locals are patient with pilgrims who try.

• Use “Buen Camino” often. You’ll hear it from other walkers, café owners, and villagers—it’s a sign of fellowship.

• When asking for the bathroom, “Baño” is understood, but “Servicios” or “Aseos” is also common in Spain.

• For directions, even if you don’t remember the full “¿Dónde está el Camino?”, simply saying “Camino?” while pointing will usually get you the help you need.

What etiquette should I follow?
Dress modestly in churches, speak softly, respect private property, greet locals politely with “Buenos días” in the morning and “Buenas tardes” in the afternoon.

Cash at an ATM in Spain

We recommend using only ATM machines at official BANKS only. Not private ATM’s at stores, airport, restaurants, exchange kiosks etc.

The cash you receive from the ATM will be in Euros.

TRAVEL ALERT for your credit card & debit card. Please be sure to notify your bank you will be traveling August 31-September 11, 2025 in Spain.

Holy Mass donations

It is customary as a pilgrimage group to pass a basket or leave a donation at each church where we celebrate Holy Mass. This is a kind gesture supporting these local churches that welcome our pilgrims. A suggested donation is $5 per person for each Holy Mass. More if you desire.

Opportunities for shopping

We’ve set aside specific, free time for shopping and other activity during your pilgrimage. This scheduling is essential to maintain the pace needed to cover all the planned sites. Feel free to consult your Tour Escort for recommendations on local specialty items. Small and lightweight items that are easy to carry make fantastic souvenirs and gifts. Don’t forget to treat yourself to something special too!

Tip: When shopping, consider using your credit card for added security. This helps protect your purchase, and if any issues arise, you can address them accordingly.

For gift shops situated at shrines, churches, or basilicas: Cash only? Some of these holy sites have small gift shops managed by clergy, with proceeds directed towards maintaining the site. Typically, these shops might not accept credit cards, so it’s advisable to carry cash for purchases at these locations.

Concerned about purchasing big, heavy, or fragile items? Arrangements can often be made at the shop or hotel to have these items shipped directly to your home for your convenience.

What precautions should I take while shopping abroad? Be cautious in high-traffic areas, especially well-known tourist spots, as they can attract pickpockets. Always remain vigilant about your personal belongings in crowded places. Try to avoid displaying your money or credit cards in public areas, except when making a purchase.

Tipping for meals on the Pilgrimage

Tips for meals provided on the itinerary are generally included. If you feel you had excellent service from a server it is customary to leave a small token of appreciation such 1 or 2 euros.

In Spain a tip is generally considered a bonus for excellent service.
If an Spaniard receives exceptional service they sometimes leave a small tip.

Tip guide for bus driver and guides
(Not included in the cost of the pilgrimage)

U.S. Cash or Euros is acceptable

PLEASE SEE THE CUSTOMARY CASH TIP GUIDELINE TRAVEL DOCUMENT FOR COMPLETE INFORMATION.

U.S. Customs information

For U.S. citizens returning from Europe after a stay of more than two days, you can bring back up to $800 worth of merchandise duty-free. Beyond that, a flat rate of 3% duty applies to the next $1,000 worth of purchases. It’s advisable to keep receipts handy in case a customs inspector requests them upon your return to the United States.

Value Added Tax (VAT) refund

In Spain, there’s a 22% value-added tax on most goods and services, already included in the retail price. When making a purchase of $200 or more at a VAT-refundable store, ask for a refund document, usually called détaxe, and get it stamped. Non-European citizens over 18 years old presenting this form and the item purchased can receive a 22% refund at the airport before departing. However, note that the actual refund may not be the full 22%, but it’s close. Tourist services paid in foreign currency, like hotel accommodations and meals, are exempt from VAT tax.

Steps for Obtaining Your VAT Refund:

After spending at least $200 at a participating retailer, request detax papers. Ensure store policies align with your refund expectations. Complete the forms before arriving at the airport for departure to the U.S. Refunds are processed at the final E.U. departure point, even if you’re traveling to another E.U. country. Have the forms stamped at the airport customs desks and pack your purchases in your carry-on for inspection. Mail the stamped forms using the provided envelope at the airport to initiate the refund process. please ask your Main Tour Escort if you need assistance with this process.

Tip: Opt to have your refund applied to your credit card for the best exchange rate. Even if you made a cash purchase, it can still be refunded to your credit card. While cash refunds are available at some airports, rejecting Euros may result in a loss during the exchange.

This FAQ is designed to address the most common questions and concerns for pilgrims traveling the last 100 km of the Camino de Santiago from Sarria to Santiago. Please review carefully before departure.

Important note on scheduled itinerary

While we endeavor to adhere to the itinerary, it should be viewed as a guide to the tour rather than a contractual agreement regarding specific destinations to be visited.

Occasionally, local religious holidays, national events, traffic conditions, and other unforeseen circumstances may require changes to the sequence of visits or the omission of certain stops.

We aim to hold daily Mass and to visit the designated sites as indicated. However, there may be instances where this is not feasible due to site availability or unexpected itinerary adjustments. In such cases, an alternative location for Mass will be arranged.

Money, Payments & Tipping

Should I carry cash or use a card?
Debit and Credit Cards are widely accepted in towns, but small cafés may prefer cash. Use ATMs at official banks or in the arrival airport as you will be walking in rural areas for best security and rates.

How does tipping work along the Camino?
Tipping is not expected for included meals. Even if tipping is not compulsory in Spain, a tip of around € 2 – € 3 per person is usually expected also for included meals if you were very pleased with the service.

For personal meals, rounding up or leaving small change is appreciated. Follow provided guidelines for tipping bus drivers, guides, and local guides.

Credential, Stamps & Compostela

What is the Pilgrim’s Credential and where do I get it in Sarria?
The Credential (pilgrim passport) is stamped along the route to prove your journey. 
You will receive one credential from your tour escorts on the arrival day.
If you need additional credentials, you can obtain them from parish churches, some albergues, and tourist offices in Sarria.

How many stamps do I need daily? (VERY IMPORTANT)
If completing the last 100 km, the Pilgrim’s Office requires at least two stamps per day (start and end points). Collect extra stamps for security.

What are the current Compostela rules?
Complete at least the last 100 km on foot (or 200 km by bike) for spiritual/religious motives. Present a duly stamped Credential upon arrival.


Where do I claim the Compostela?
At the Pilgrim’s Reception Office (Rúa das Carretas 33). Pre-register online, take a digital ticket with QR code, and monitor the queue status.
Route & Stages (Sarria → Santiago)

What are the typical daily distances?
You can find the exact walking stages for your Pilgrimage specified in our itinerary.

How is the trail marked?
Yellow arrows and blue posts with scallop shell symbols. Follow the arrows; ask locals if unsure (‘¿El Camino?’).

Is there much elevation?
Rolling terrain with frequent short ascents and descents, none extreme. Pace yourself.

Daily Logistics on the Trail

What time do we start each day?
Early morning to avoid heat and crowds. Walk at your pace, regroup at designated points.
The tour escort will inform you daily about the start timings adapted to the breakfast timings and bus transfers (when planned).

How often are food, water, and bathrooms available?

Cafés and bars are common along the route, and it’s courteous to purchase something if you use their restrooms. Public drinking fountains are also available, but only those labeled “agua potable” (drinkable water) are safe to use. We recommend carrying bottled water and keeping an extra supply with you as a backup.

Is tap water safe?
Generally safe, but bottled or filtered water is recommended for taste and comfort.

What if I can’t walk a full stage?
Inform the guide early; bus transfers to the next town can be arranged where available.

How can I effectively voice questions or concerns during the pilgrimage?
While on your pilgrimage, your Pilgrimage Director and Main Tour Escort is available round the clock to support you. Feel free to express any issues, worries, or grievances directly to your Pilgrimage Director or Main Tour Escort promptly for the best resolution of your needs. Your Tour Escort is dedicated to assisting you with hotel stays, meals, transportation, and any other assistance required.

Addressing concerns during the pilgrimage ensures timely solutions as rectifying problems once you’ve returned home becomes challenging. Most issues can be swiftly resolved when communicated to your guide without delay.

Pilgrim Mass & Arrival in Santiago

Where is the Pilgrim Mass held?
Pilgrim Masses in Santiago take place at the Cathedral.

MASSES
7:30 AM Main Altar. PILGRIM’S MASS
9:30 AM Main Altar. PILGRIM’S MASS
12:00 noon. Main Altar. PILGRIM’S MASS
7:30 PM Main Altar. PILGRIM’S MASS

Will we see the Botafumeiro?

We have confirmed the Botafumeiro swinging for the group.
* NOTE: the Cathedral may cancel it without prior notice due to official celebrations.

Can I take my backpack into the Cathedral?
Large backpacks not permitted. Use nearby luggage storage services.

Cathedral & Pilgrim Office Practicalities

How to avoid queues at the Pilgrim Office?
Pre-register online, arrive early or later in the afternoon, and monitor QR ticket status. Our guides will assist us.

Is there a place to store my luggage near the Cathedral?

Yes. The Spanish postal service, Correos, operates a secure left-luggage office called Correos Consigna on Rúa do Franco, just a 2-minute walk from the Cathedral of Santiago. You can drop off your bags there for a few hours or the whole day while you explore, attend Mass, or visit the Pilgrim’s Office.

Health, Safety & Medical

What’s the emergency number in Spain?
Dial 112 for police, fire, or medical emergencies. Pharmacies are common (green cross sign).

How can I prevent blisters?

Blisters are one of the most common problems for pilgrims on the Camino, but with the right preparation, you can greatly reduce the risk:

• Break in your footwear well before your trip. Wear the same shoes or boots you plan to walk in for several weeks, gradually increasing your walking distance.

• Choose the right socks. Wear high-quality, moisture-wicking socks (often made from merino wool or synthetic blends). Many pilgrims also wear a thin liner sock underneath for extra protection.

• Keep your feet dry. Change into a fresh pair of socks at least once during the day, especially if your feet get sweaty or wet.

• Check your feet often. If you feel a “hot spot” (a patch of skin that feels irritated or warm), stop immediately and treat it before it turns into a blister.

• Use preventive products. Apply anti-friction balms, powders, or tape (like Leukotape or moleskin) to common blister areas before you start walking.

• Let your feet breathe. During breaks, take off your shoes and socks to air out your feet.

By combining these habits, you’ll protect your feet and make your Camino much more comfortable.

Are trekking poles useful?
Yes, especially on descents and climbs. Rubber tips recommended on pavement.

What are general safety tips?
Keep your passport secure, avoid large amounts of cash, and be cautious in tourist areas.

Practical & Packing

What should I pack in my carry-on?
Include at least your walking shoes or boots (you can also wear them), one set of clothes, spare socks, undergarments, essential medications, toothpaste, toothbrush, and deodorant in case checked baggage is delayed or lost.

Do I need special footwear?
Yes, comfortable, broken-in walking shoes or hiking shoes.

Is laundry available?
Some hotels offer service; pack quick-dry clothing.

Will Wi-Fi be available?
Yes, but signal strength varies.

What electrical adapter do I need?
Spain uses 220V, Type C/F plugs. Bring an adapter and power bank.

What are Camino hotels like?
Modern conveniences but smaller rooms. It is very important that pilgrims are aware that accommodations along the Camino are simple, very different from urban hotels used for other pilgrimages.

Also, since the group is separated into different accommodations, there can be a  differences between them.

These types of lodging / hotels are part of the Camino experience.

You are Responsible for any extra charges, for example minibar and paid TV charges -if available-.

What toiletries should I bring?
Hotels provide basics; bring personal items and washcloth if desired.

Final Notes

Expect uneven terrain and cobblestones; wear sturdy shoes. The itinerary is a guide and may change due to conditions or events. Mass and site visits may be adjusted as necessary.